Sunland Springs Village Tennis General Meeting Minutes

January 4, 2012, 3:30 P.M.

Minutes

President W. Dale Miller Called the meeting to order at 3:30 P.M.

President Dale Miller welcomed new member Sheila Mason.  There were 88 members present.

Minutes of the December 6, 2011 General Meeting were previously emailed to all club members.  Dale Miller asked for corrections or additions to the minutes as emailed.  There were none.  Linda Miller moved to accept the minutes.  Terry Brown seconded the motion and it passed.

TREASURER REPORT

Cindy Geiser reported that we now have 285 paid members.  Cindy Geiser gave the treasurer’s report.  The report was accepted.

OLD BUSINESS

   Bylaw change (6.1G) Rating to Challenge voted 82 approved and 4 not approve.

   SSV Tennis Club Challenge Policy voted 78 approved and 8 not approve.

   EVSTL Changes

   John Berger presented the EVSTL Changes to the club. Discussion was held.   The club voted on the following:

1.        Move-in time      47 Approved and 38 disapproved.

2.       Contacting Captain   70 Approved and 15 disapproved.

3.       Unable to play time   70 Approved and 15 disapproved.

4.       Court Scheduling Guide Lines   79 approved and 5 disapproved.

Please email Vice-President Mike Darr @**********@msn.com if you are interesting in having a challenge. Motion was made and seconded to contact Mike Darr to schedule a challenge before January 31, 2012.  Challenges will be played between January 10, 2012 and March 10, 2012.

Dale Miller thanked the tennis club members that helped to direct traffic for the Christmas parade.  Next December parade is in the planning.

Dale Miller reported that the lock on the kitchen door is being repaired today.

When signing up for a court for doubles play, list at least 3 names.  (Use first name and last initial.)  Each must play on the date reserved before he/she can reserve a court for a future day.  (However, participation in a league match, team practice, blocked-out round robin, social tennis, or Saturday All-Play has no bearing on the sign-up process.)  If 2 people want a court to play singles or just hit balls to each other, list both names and add the word “singles” or “practice”.  If you want to use the ball machine, list your name and the term “ball machine.” If you want to practice your serve, list your name and the word “practice.”  In all cases, if you sign up for a court and find that you will be unable to use it, go to the sign-up sheet as soon as possible and erase the names listed.  If nobody shows up on a court that has been reserved, after ten minutes the court will be available by “squatter’s” rights.

The Tennis Club will host coffee and donuts at the February 28, 2012 General Home Owners Association.

NEW BUSINESS

Discussion on proposed change to bylaw (6.2A2).  The Nominating Committee shall propose a multiple slate consisting of President, Vice President, Secretary, Treasurer and Member at Large for election as Members of the Executive Committee. “A slate means a nominee for each office.  If you have three offices to elect—president, secretary, treasurer—a simple slate is one nominee for each office”.  “A multiple slate is more than one nominee for each office.  From a parliamentary law point of view, it is best for the nominating committee to choose only one nominee for each office.  Electing officers in organizations is different than national elections where citizens always have two candidates from which to choose.  In organizations, it is best not to make members compete against each other.  Organizations need to promote cooperation.”

All Play has been very successful on Saturday mornings.  All Play will continue on Saturday’s January 7, 14, 21 and 28, 2012.  All Play will be played on courts 3 – 6 at 8:30 – 10:00 and 10:00 – 11:30 A.M.  We need volunteers to host on Saturday mornings. Please contact coordinator Don O’Reilly for hosting.

We are continuing to search for a chair or bench for the ladies restroom to replace the stand that is there now.

COMMITTEE REPORTS

JoAnn Landwehr reported on the Christmas Social. Our Tennis Club Members donated food and $1,675.00 to the Genesis Project.  JoAnn thanked everyone for their support.  The Social Committee will have Social Tennis on January 21, 2012 from noon – 4 P.M.

Cindy Geiser reported on the Invitational Tournament for Men, Women and Mixed Doubles to be held February 4, 2012.  Sign-up sheet will go up this week.  3.5 will host the Tournament.

The Nominating Committee announced the candidates for the 2012 - 2013 election to be voted on at the next General Meeting.  They are as follows:  President  W. Dale Miller; Vice President Ron Peterson and Joe Fusaro; Secretary Mavis Carver; Treasurer Cindy Geiser and Member at Large John Berger and Dee Brosowske.

Galen Anderson gave a report on the SSV Tournament. The SSV Tournament is March 19 – 24, 2012.

Dwayne Moon reported on the Carriage Manor and SVE Christmas Tournament.  Dwayne thanked all the players and fans.  Roger and Marcia Stein won the Championship in their division at SVE.  There were 5 runner-up teams and one consolation team at SVE.  One runner-up team at Carriage Manor.

Bernetta Burstyn announced that there will be a 1.5 Tournament at Tower Point or Mesa Regal February 17 – 19, 2012.  This will be the second year for the 1.5 Tournament.

Doug Korver reported that court 3 has recently gotten black marks and some scrapes with a sharp object.  Someone spit chewing tobacco on court 3 and court 5. Courts will be washed soon.

Several tennis members have taken the food handlers test.  There is a posting on the board regarding further dates when the food handlers test can be taken.

 Social Tennis is going well.  George Anderson asked players that are signed up and cannot make it that day to please cross out your name (do not erase) and call George the coordinator as soon as possible so that an alternate can be called to take your place.  Alternates, when signing up please include your phone number.

Captains for the 1.5, 2.5 and 3.0 teams, please send your info to Linda Miller so that she can record the stats.  Captains for 2.0, 3.5 and 4.0 please send your info to Cathy Idso to record stats.

Dale has a schedule for delivery of donuts to league days and Saturdays. We will try this schedule and delivery for the month of January and see how smoothly it goes. Please see attachment:

ANNOUNCMENTS

Next General Meeting is February 1, 2012 at 3:30 P.M. (Election of Officers).  Social time and pay dues at 3:00 P. M. before the meeting.

Bob Wolf invited everyone to come out and see the beautiful softball field and enjoy a game.  You can buy tickets for the pancake breakfast Saturday January 14, 2012, $4.00 per person from Bob or any of the softball players.

We need three people for the Challenge Committee.  Please email Dale Miller if you are interested in serving on the Committee.

COMMENTS FROM THE FLOOR  

Cathy Idso is having a meeting soon with Monte Vista regarding the Monte Vista 8 person team to be held on March 26 – 30, 2012.  More information on the Monte Vista Tournament at a later date.

Dennis Brosowske made a motion to adjourn the meeting at 4:30 P. M.  Mike Darr seconded the motion.

 

Respectfully yours,

 

Mavis Carver